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Examples of Fraud Include:
- An email from your supervisor or other high-level individual asking you to purchase gift cards or demanding funds be sent to an account ASAP
- A change or an unexpected invoice arrives from a known vendor or a vendor states they never received payment and it must be received ASAP
- An email from a vendor with updated bank account information
- An email that requests you to click on a link or “sign here"
Ways to Prevent:
- Complete the annual Cyber Security training to review best practices
- Have a standard process for requests that has checks and balances to ensure a transaction is legitimate. If you are asked to deviate from the standard process, call a known contact and ask why there is a deviation.
- Always adhere to internal controls
Ways to Detect:
- Most scams try to prey on a sense of urgency and anxiety—resist it!
- Before clicking on a link or responding to an email, inspect domain name (the part immediately preceding .com, .org, etc.) of the website or email address to confirm it matches the purported entity
- Be skeptical—when receiving phone calls and emails be alert for anything unusual (for example requesting your credentials, incorrect grammar or capitalization) - especially if you weren’t expecting the message
- Stop and review the unusual request with your supervisor or central office to ensure it is appropriate. Call a known number and ask the requester to verify the request (do not reply or seek validation via email).
- Always call your known vendor contact using information on record if you receive altered or unexpected invoices
